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Administrative Assistant

  • Location: Memphis, Tennessee
  • Type: Professional Services Contract To Hire
  • Job #261

Requirements:

The ability to multi-task while managing two separate schedules and departments is essential. The candidate will be efficient, organized, and energetic, possessing strong communication skills. Proficiency with MS Office 365 Suite is required, and a familiarity with Adobe InDesign is desired.  The ability and desire to learn the church management system, Ministry Platform, is required.

 

Primary Responsibilities:

 

Women of the Church (WOC) 

  • Schedule and reserve rooms as needed for programs, events, and other meetings.
  • Generate memos, emails, rosters, and reports, as needed.
  • Communicate, create registrations, and reports through Ministry Platform (church management system).
  • Prepare for and support all regular and special events & programs (i.e., Bible studies, luncheons, retreats, meetings).
  • Prepare monthly expense and reimbursement reports.
  • Work with WOC Director to coordinate and facilitate the delivery of flowers.

 

Nursery & Children’s Ministry 

  • Email curriculum quarterly and send out email reminders to leaders.
  • Create monthly calendars for nursery employee work schedules.
  • Create all rosters, registrations, and reports that are required.
  • Make copies when needed, including children’s bulletin, curriculum, rosters, coloring sheets, etc.
  • Promotion Sunday – handle all the clerical work needed (promoting children in Ministry Platform, signage, creating promotion postcards, sending leaders’ brochures with curriculum and pertinent information).
  • Maintain the online curriculum database.
  • Provide clerical support for programs and special events (such as Promotion Sunday, Vacation Bible School, and other family events).
  • Provide clerical support for children’s summer camp by working alongside the camp director to help with online registration, communication, fee collection, curriculum, schedules, and rosters.

 

Communications Ministry

  • Work with WOC Director, Nursery/Children’s Director, under the direction of the Communications Director, to create and send Sign Up Genius forms and assist with communication packages (graphics, brochures, emails, Enews, website, mail outs, etc.).
  • Assist Communications Director with special projects, i.e., devotionals, brochures, Survey Monkey survey, etc., for supported departments.
  • Work with Communications Director to Post information on the ministry websites and social media, as needed, after Director approval for supported departments.

 

Miscellaneous Duties

  • Serve as phone relief for the Receptionist as directed by the Human Resources Administrator
  • Be adaptable to new responsibilities and tasks as they arise

 

Requirements:

The ability to multi-task while managing two separate schedules and departments is essential. The candidate will be efficient, organized, and energetic, possessing strong communication skills. Proficiency with MS Office 365 Suite is required, and a familiarity with Adobe InDesign is desired.  The ability and desire to learn the church management system, Ministry Platform, is required.

 

Primary Responsibilities:

 

Women of the Church (WOC) 

  • Schedule and reserve rooms as needed for programs, events, and other meetings.
  • Generate memos, emails, rosters, and reports, as needed.
  • Communicate, create registrations, and reports through Ministry Platform (church management system).
  • Prepare for and support all regular and special events & programs (i.e., Bible studies, luncheons, retreats, meetings).
  • Prepare monthly expense and reimbursement reports.
  • Work with WOC Director to coordinate and facilitate the delivery of flowers.

 

Nursery & Children’s Ministry 

  • Email curriculum quarterly and send out email reminders to leaders.
  • Create monthly calendars for nursery employee work schedules.
  • Create all rosters, registrations, and reports that are required.
  • Make copies when needed, including children’s bulletin, curriculum, rosters, coloring sheets, etc.
  • Promotion Sunday – handle all the clerical work needed (promoting children in Ministry Platform, signage, creating promotion postcards, sending leaders’ brochures with curriculum and pertinent information).
  • Maintain the online curriculum database.
  • Provide clerical support for programs and special events (such as Promotion Sunday, Vacation Bible School, and other family events).
  • Provide clerical support for children’s summer camp by working alongside the camp director to help with online registration, communication, fee collection, curriculum, schedules, and rosters.

 

Communications Ministry

  • Work with WOC Director, Nursery/Children’s Director, under the direction of the Communications Director, to create and send Sign Up Genius forms and assist with communication packages (graphics, brochures, emails, Enews, website, mail outs, etc.).
  • Assist Communications Director with special projects, i.e., devotionals, brochures, Survey Monkey survey, etc., for supported departments.
  • Work with Communications Director to Post information on the ministry websites and social media, as needed, after Director approval for supported departments.

 

Miscellaneous Duties

  • Serve as phone relief for the Receptionist as directed by the Human Resources Administrator
  • Be adaptable to new responsibilities and tasks as they arise

 

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