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Benefits Specialist

  • Location: Collierville, Tennessee
  • Type: Professional Services Contract To Hire
  • Job #257

Job Summary: 

Responsible for benefits administration (self-insured and fully insured plans), plan design, policies and procedures, employee communication including eligibility and open enrollment, employee medical leave and disability administration, wellness initiatives, internal procedural and governmental compliance, financial transactions, recordkeeping, government and internal reporting, vendor contracts and relationships, plan documents, and liaison with brokers.

 

Duties and Responsibilities:

 

Benefit Plan Administration

  • Collect benefit enrollment forms and perform data entry into HRIS/Payroll
  • Assist with troubleshooting issues that arise. 
  • Assist participants with claims/eligibility difficulties. 
  • Comply with court orders for mandated dependent coverage.
  • Support, and advise HR administrators at DC locations.

 

401(k) Plan Administration

  • Process/monitor eligibility and contribution files to and from the payroll system. 
  • Monitor to ensure that the company match and contribution limits are correct. 
  • Monitor and report on employee participation by location.

 

Leave/Disability Administration

  • Administer STD, FMLA, and LTD for the home office and sales department.

 

Communication

  • Interpret plan documents and summaries and ensure related forms are available to employees.
  • Develop and monitor procedures to ensure that employees are informed about their benefits and that enrollments occur on schedule. 
  • Assist with annual open enrollment.
  • Communicate Fast Track program and troubleshoot when needed.
  • Perform Benefit and 401(k) Orientations.

 

Audit and Compliance

  • Assist with formal plan audits and filing of 5500s and other mandated government reports.
  • Conduct internal audits to ensure that enrollment and all other compliance critical procedures are followed and updated.
  • Monitor benefit arrears and troubleshoot as needed.
  • Monitor part time hours worked to ensure compliance with government requirements to offer medical coverage.

 

 

 

 

Wellness Program Administration

  • Plan and coordinate wellness program events for employees at the home office and sales department. 
  • Support all locations on their wellness programs. 
  • Track wellness participation to determine eligibility for premium discounts.

 

Reporting and Other Administration

  • Create HC Plan and Large Claims Reports for Monthly HR Committee meetings.
  • Process payments to vendors and service providers. 
  • Process/monitor eligibility updates to vendors and service providers.
  • Troubleshoot eligibility issues as needed.
  • File life and other misc. benefit claims.
  • Assist in the management of the benefits portal.

 

Year End

  • Prepare premium modeling for year-end analysis.
  • Assist with year-end discrimination testing.

 

Knowledge, Skills and Abilities:

  • Excellent problem solving and analysis skills.
  • Willingness to take a collaborative approach and work well on a team.
  • Ability to plan, establish priorities, work independently, proceed with objectives will little or no supervision, and meet deadlines.
  • Excellent interpersonal skills with the ability to routinely handle sensitive and confidential issues and documents while maintaining strict confidentiality.
  • Excellent verbal and written communication skills.
  • Demonstrates flexibility and adaptability.

 

Minimum Job Qualifications:

  • Bachelor’s Degree and 3 years of related work experience, or, an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
  • Advanced knowledge of and ability in using various software applications, particularly MS Word, Excel, and Outlook.
  • Knowledge of HR principles, practices, and systems.
  • Must seek continuous training and knowledge in order to stay abreast of changes in benefits administration.
  • Certification preferred.

 

Supervisory Responsibility:       None

 

Travel Requirements:       Must be willing to travel approximately 10% of the year.

 

Job Summary: 

Responsible for benefits administration (self-insured and fully insured plans), plan design, policies and procedures, employee communication including eligibility and open enrollment, employee medical leave and disability administration, wellness initiatives, internal procedural and governmental compliance, financial transactions, recordkeeping, government and internal reporting, vendor contracts and relationships, plan documents, and liaison with brokers.

 

Duties and Responsibilities:

 

Benefit Plan Administration

  • Collect benefit enrollment forms and perform data entry into HRIS/Payroll
  • Assist with troubleshooting issues that arise. 
  • Assist participants with claims/eligibility difficulties. 
  • Comply with court orders for mandated dependent coverage.
  • Support, and advise HR administrators at DC locations.

 

401(k) Plan Administration

  • Process/monitor eligibility and contribution files to and from the payroll system. 
  • Monitor to ensure that the company match and contribution limits are correct. 
  • Monitor and report on employee participation by location.

 

Leave/Disability Administration

  • Administer STD, FMLA, and LTD for the home office and sales department.

 

Communication

  • Interpret plan documents and summaries and ensure related forms are available to employees.
  • Develop and monitor procedures to ensure that employees are informed about their benefits and that enrollments occur on schedule. 
  • Assist with annual open enrollment.
  • Communicate Fast Track program and troubleshoot when needed.
  • Perform Benefit and 401(k) Orientations.

 

Audit and Compliance

  • Assist with formal plan audits and filing of 5500s and other mandated government reports.
  • Conduct internal audits to ensure that enrollment and all other compliance critical procedures are followed and updated.
  • Monitor benefit arrears and troubleshoot as needed.
  • Monitor part time hours worked to ensure compliance with government requirements to offer medical coverage.

 

 

 

 

Wellness Program Administration

  • Plan and coordinate wellness program events for employees at the home office and sales department. 
  • Support all locations on their wellness programs. 
  • Track wellness participation to determine eligibility for premium discounts.

 

Reporting and Other Administration

  • Create HC Plan and Large Claims Reports for Monthly HR Committee meetings.
  • Process payments to vendors and service providers. 
  • Process/monitor eligibility updates to vendors and service providers.
  • Troubleshoot eligibility issues as needed.
  • File life and other misc. benefit claims.
  • Assist in the management of the benefits portal.

 

Year End

  • Prepare premium modeling for year-end analysis.
  • Assist with year-end discrimination testing.

 

Knowledge, Skills and Abilities:

  • Excellent problem solving and analysis skills.
  • Willingness to take a collaborative approach and work well on a team.
  • Ability to plan, establish priorities, work independently, proceed with objectives will little or no supervision, and meet deadlines.
  • Excellent interpersonal skills with the ability to routinely handle sensitive and confidential issues and documents while maintaining strict confidentiality.
  • Excellent verbal and written communication skills.
  • Demonstrates flexibility and adaptability.

 

Minimum Job Qualifications:

  • Bachelor’s Degree and 3 years of related work experience, or, an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
  • Advanced knowledge of and ability in using various software applications, particularly MS Word, Excel, and Outlook.
  • Knowledge of HR principles, practices, and systems.
  • Must seek continuous training and knowledge in order to stay abreast of changes in benefits administration.
  • Certification preferred.

 

Supervisory Responsibility:       None

 

Travel Requirements:       Must be willing to travel approximately 10% of the year.

 

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